Contract Setup
Define the solicitation before building your rate card.
Bid Profile
Wrap Rate Quick Reference
Wrap rate = (1 + Fringe%) × (1 + Overhead%) × (1 + G&A%) × (1 + Fee%)
Loaded rate = Base hourly × Wrap rate
Typical ranges: Fringe 25–35%, Overhead 25–40%, G&A 8–15%, Fee 7–12%
Typical total wrap: 1.75× – 2.20× for most professional services firms
FAR 15.408 — certified cost/pricing data required for contracts over $2M (exceptions for T&M and commercial items)
Rate Card & ODCs
Build your labor rate card then add other direct costs. All indirect rates are set per labor category.
Total Bid Price
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Total Labor
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Total ODCs
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Avg Loaded Rate
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Labor Rate Card
Base rate × (1+Fringe) × (1+OH) × (1+G&A) × (1+Fee) = Loaded rate
| Labor Category | Base $/hr | Fringe% | OH% | G&A% | Fee% | Loaded Rate | Hours | Extended |
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Other Direct Costs (ODCs)
Travel, materials, subcontracts, equipment, and other costs billed at cost or cost+markup
| Category | Description | Amount ($) | Markup% | Extended |
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Cost Summary
| Component | Amount | Basis |
|---|
Estimate Summary
Total bid price with labor by category and loaded vs base rate comparison.
Total Bid Price
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Total Labor
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Total ODCs
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Avg Loaded Rate
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Labor by Category
Base vs. Loaded Rates
Risk & Sensitivity
Monte Carlo on total bid price — models hours uncertainty, rate risk, and scope creep.
P50 Estimate
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P10 — Optimistic
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P90 — Pessimistic
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P10–P90 Range
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Price Distribution (2,000 runs)
Professional Services Risk Reference
T&M bids have the highest hours uncertainty — use P90 for your not-to-exceed ceiling. FFP bids need a tighter estimate: use P50 to stay competitive but P90 to protect your margin. Scope creep is the primary risk driver for professional services.
Export & Report
Download your professional services estimate.
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Export Options
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